2014-09-06

Multiple Position, Peace Corps, Closing 22 Step 2014



Peace Corps is a United States government organization where all staff works as a team to support American Volunteers living and working in Timor-Leste.

Positions currently available are:

·       Cashier ·       Driver/General Services Assistant·       Financial Assistant·       General Services Manager
·       Information Technology Specialist ·       Safety and Security Manager
-        Job descriptions and qualifications available here: http://timor-leste.usembassy.gov/about-us/employment-opportunities.html

 Also, a hard copy of the Job Description and Qualifications can be picked up at the U.S. Embassy

Email cover letter (1 page) and CV (2 page maximum) to: easttimorpc@peacecorps.gov

Please state in the subject line the applied for position title.

Application deadline: September 22nd, 2014

Individual Consultants, DFAT Timor Leste, Closing 29 Step 2014



CALL FOR PROPOSALS  - INDIVIDUAL CONSULTANTS

Ref. No: PI-53

Individual Consultant Services for a Work Health and Safety (WHS) Manager for DFAT Timor Leste

1.    DFAT is funding the Australian Aid program in Timor-Leste. Part of the funds is intended for the procurement of the following individual consultant services:  Work Health and Safety (WHS) Manager

2.    The Procurement and Logistics Support Facility (PLSF) operated by Charles Kendall & Partners (CKP) provides procurement and logistics support services to Australian Aid programs in Timor-Leste and now invites proposals from qualified individuals for the above position. The remuneration package will be based on the Australian Embassy of Timor-Leste rates for locally-based advisory services.

3.    This assignment requires full time presence in Dili and will be initially for 12 months.

4.    The Terms of Reference and the Proposal Response Forms are available on request from the address below. The deadline for submission is 2pm local Dili time on 29 September 2014.

5.    Proposals can be submitted by mail, e-mail or hand delivered to:

PLSF
1st Lane, Block E, Ground floor
Palm Business & Trade Centre
Surik Mas, Bairro Pite
Dili
Timor-Leste
Email: arakotomanga@charleskendall.com

Administration Manager, AMBERO Consulting GmbH, Closing 12 Step 2014



Job Advertisement: Administration Manager
AMBERO Consulting GmbH, Germany is a service provider in the area of international development cooperation (www.ambero.eu). On behalf of different clients, we implement long-term projects in Latin America, Africa, Europe and Asia, including in Timor-Leste. Currently, we are seeking interested applicants for the position of Administration Manager for AMBERO's Timor-Leste Youth Training Project. The Youth Training Project team will develop and implement training packages targeted at youth leaders across four districts in Timor-Leste. The Project is funded through the GIZ Peace Fund.

Contract start and finish: January 2015 to July 2016

Brief role description: The Administration Manager will support the AMBERO team by managing the essential administrative and financial functions that support the development and implementation of training packages targeted at youth leaders in four target districts across Timor-Leste.
Main Tasks:
  • Management of financial and accounting;
  • Budget implementation and monitoring;
  • Set-up, manage and reconcile project bank account;
  • Carry out cashier functions including preparation of receipts;
  • Assist in procurement and purchasing of office assets and services for project;
  • Set-up and manage file systems and office assets;
  • Prepare contracts for local contractors and local staff;
  • Provide administrative support to project events including training and workshops;
  • Maintain inventory files to support the purchase of equipment/assets;
  • Liaise with GIZ Peace Fund and AMBERO Headquarters counterparts; and,
  • Other tasks as required by the Team Leader
Minimal qualifications:
  • Background in administration and finance;
  • 5 years working experience in Timor-Leste for government, NGOs or private sector;
  • Fluency in Tetum language and proficiency in English; and,
  • Familiarity with GIZ systems including WINPACCS an advantage.
Reporting: The Administration Manager is expected to report to the Youth Training Project Team Leader.

Applications:

Qualified and interested applicants are requested to submit a brief cover letter and CV with names and contact details (phone numbers and emails) of employment referees in English. Send applications by email to Mark Notaras at notaras@ambero.de by Friday 12 September.


For application enquiries phone 7799 4022. Note that only successful applicants will be contacted.


Mark Notaras, Team Leader –“ GIZ Youth Training Project, AMBERO Consulting Gesellschaft mbH,  notaras@ambero.de - www.ambero.eu

Women and Girls Participation (WOGIP) Coordinator, Plan International in Timor-Leste, Closing 12 Step 2014



plan International in Timor-Leste   

Vacancy Announcement

Women and Girls Participation (WOGIP) Coordinator (1 position), Based in Aileu

We strongly encourage applications from women and from people already living in Aileu for this Aileu-based position

Responsible for the implementation of Plan’s Women and Girls (WOGIP) program in Timor Leste including Women and girls Participation and protection. Ensuring that all WOGIP project well implemented in field with the quality demonstrated action to improved women and girls participation in local decision to reduce violence against women and girls.

Typical Responsibilities - Key End Results of Position:

Responsibilities - Key End Results of Position:


·         Coordinate and conducted WOGIP program related to the research and assessment in the communities.

·         Supervision and support partners facilitator in overall management the WOGIP program in terms of Women Forum in sub district and Suku, Identified the potential women for suku election, Support women voice through community radio included monitoring and advocacy.

·         Support to build capacity on Gender equality, Leadership, monitoring and advocacy, public speaking, conflict management and other topics to the key community leader, women forum members, District Association, Government institution included CBOs.

·         Support partners to mobilize participation of women and girls from various areas.

·         Encourage women and girls involve in the district, sub district and suku committee (PNDS and Suku council).

·         Conducted advocacy and awareness raising activities on WOGIP

·         Provide timely and regular monthly reports to program manager.

·         Monitoring and feedback to project implementation partners.

·         Support Identification and assessment of partner NGOs in WOGIP programming;

Qualifications and Experience


  • Bachelor or advanced (higher) university degree or equivalent in social/community development or in related fields
·         Able to represent Plan in various community and district level forums on women and girls right.

·         Experience in promotion of Girls and Women rights.

·         Experience in Women participation, gender equality.

·         Experience in gender base violence and violence against women and children.

·         Experience in participatory community development.

·         Experience in capacity building of local partners and facilitator skills.

·         Experience in communications campaigns with women and girls, young people and adults

·         Demonstrated excellence in report writing and English language and computer.

·         Experience relationship work with government, NGOs and communities.

FOR ALL PLAN POSITIONS AND CONSULTANCIES…


  • We strongly encourage applications from women and from people with disabilities
  • Strong commitment to the equal rights and participation of girls and women is essential
  • Strong commitment to the Rights of the Child is essential
  • Plan does not tolerate child abuse. All Plan staff and consultants are selected and employed in line with the conditions of Plan’s Child Protection Policy. These include appropriate reference and background checks.
  • Applications will not be acknowledged. Only short-listed candidates will be contacted. No correspondence or telephone calls will be entered into.
  • Short listed candidates will be required to attend panel interviews and other selection procedures.
CLOSING DATE FOR APPLICATIONS:  12 September 2014

TO APPLY FOR POSTS …. Send resume/CV with cover letter and names and contact details of three referees, to Info.TimorLeste@plan-international.org or by hand Plan International in Timor-Leste Avenida Nu'u Laran No. 20 Bairo dos Grilos or to Plan District Office in Aileu. Please contact above email address if you need a copy of the Job Description.

Human Resources Development Professional (National), The Ministry of Finance (MoF), Closing 26 Step 2014


The Ministry of Finance (MoF) is seeking for qualified applicants to the position of Human Resources Development Professional (National) to support the National Directorate Human Resources (DNRH) to meet its Key Performance Indicators (KPI) and institutionalise staff planning processes to strengthen the capacity of the Human Resource Development Department staff and processes.

APPLICATION PROCEDURE
Please visit our website at www.mof.gov.tl   and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address your application.

Applications need to be addressed to our Resident Procurement Officer, at email address, jobs@mof.gov.tl , no later than 17:00 hours Timor-Leste Time on Monday, the 26th day of September, 2014.

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) Response to the Selection Criteria.

All applicants must answer clearly the selection criteria, in the attached format (pg 5), delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

Norberta Soares
Director General for Corporate Services


TERMS OF REFERENCEJob Title:                     Human Resource Development Professional (National)

Purpose:               To support the National Directorate Human Resources (DNRH) to meet its Key Performance Indicators (KPI) and institutionalise staff planning processes to strengthen the capacity of the Human Resource Development Department staff and proce
sses.

Reporting to:             Coordinator, Human Resources – Operations



Counterpart(s):      Staff Planning Officers, Professional Development Program (PDP) staff, other staff of the HRD Dep
artment


Classification:    
Technical Professional (TP)


TOR Reference
:        July 2014

Duration:                   One year with possibility of extension based on performance and subject to funding availability.

Location:    Ministry of Finance, Dili, Timor-Leste



I. Selection Criteria
Essential:§  Qualifications

§   Tertiary level qualifications in a field relevant to HRD in the public sector.

§  Knowledge and Skills (Technical)

§   At least six [1]  years experience in human resource development and/or training and development or workforce management.

§   Demonstrated practical experience in the review and documentation of public sector HRD procedures.

§   Solid record of being pro-active with the ability to analyse information and data

§   Extensive practical knowledge of contemporary HRD policies and practices in the public sector in Timor Leste

§  Skills (In terpersonal)

§   High level interpersonal skills with demonstrated ability to build effective working relationships with staff at all levels in the organisation

§   High level communication (particularly written) skills, including ability to write clearly in Tetum (essential) and English (essential) sufficient to draft job descriptions and written instructions to support the staff planning process

§   Ability to contribute to a team through building cooperation and including staff in activities to build on their HRD knowledge and skills

§   The ability to orally communicate effectively in Tetum and English

Desirable:§   Public sector experience in Timor Leste.

§   Knowledge of different methods for capacity development

§   Knowledge of Portuguese will be an advantage



II. Background
The Ministry of Finance of Timor-Leste (MoF) is the central body of the Government responsible for drafting, executing, coordinating and assessing the policies defined and approved by the Council of Ministers, for the areas of annual planning and monitoring, budget and finance.   MoF is under the responsibility of the Minister of Finance, and carries out its responsibilities through central services integrated in the direct administration of the State, including the Directorate General of Corporate Services within which the National Directorate of Human Resources (DNHR) resides.

The key responsibilities of the DNHR include:

a) Manage human resources;

b) Coordinate the drafting of a staffing profile for the MoF, in collaboration with the Directors-General and the National Directors;

c) Assesses specific training needs for each Ministry work unit, proposes annual training plans and monitor the results of implementation and delivery of training activities;

d) Manage the scholarship and internship program for MoF;

e) Other tasks as stipulated by Law and letter/s of disposition.

The DNHR requires the assistance of an HRD Professional to support the Coordinator HR and work with the HRD staff and other advisory staff (notably the Senior Adviser HR and Capacity Building) to support implementation of staff planning processes as well as the strengthening of the NDHR to meet Key Performance Indicators (KPIs).  The HRD Professional will provide an important transition for the NDHR from the support of advisers to support provided by locally engaged professionals and staff through embedding processes in the institution and building on the strengths of the civil service framework and staff.



III. Scope of Work


Responsibilities

Performance Indicator
1.      Facilitate and support staff planning process, working with relevant human resource staff to develop the MoF establishment by ensuring:

§  every MoF position has an accurate job description (JD) in accordance with the relevant Standard Operating Procedure (SOP) and Minister’s instructions

§  assist Directorate to map staff to a job based on knowledge, skills and performance

§  assist National Directors and Heads of Unit in MoF to develop a Staff Plan to meet MoF and HR requirements

§  National Directors and Heads of Units integrate staff planning processes with annual planning and budget process.

§  assist to undertake staff training needs assessments as required.

·         Finalisation of Job Descriptions for all MoF positions based on organisational needs

·         Compliance with SOPs related to JDs & Staff Planning.

·         MOF staff are matched against the jobs according to the MoF needs and requirements.

·         Effective support to National Directorates to prepare staff plans consistent with the Ministries planning framework and Staff Planning procedure

2.      Support National Directorate Human Resources to meet Key Performance Indicators by providing practical operational support, to meet the HR National Directorate’s annual action plan.

·         Level of contribution to ensuring DNHR KPIs are met.

·         Level of contribution to implementing DNHR annual action plan.

3.      Identify and support the strengthening and improvement of HR activities and processes particularly related to the development of SOPs specific to HRD.

·         SOPs developed for DGCS related to HRM are implemented and regularly evaluated.

4.      Support strengthening the capacity of HR staff in staff planning processes and other relevant HR activities, recognising existing strengths.

·         Effectiveness of support to staff planning staff.

·         HR staff planning skills, including ability to draft job descriptions are strengthened in HR Department

5.      Provide support to HRD staff as directed, to facilitate processes & activities related to the preparation and monitoring of annual training plans and the PDP.

·         Level & effectiveness of facilitation and support provided.

·         Annual training plan completed.

6.      Support the continued development and implementation of the graduate and Junior Professional program to ensure the benefits to the MoF are optimised

·         Graduate & Junior Professional program strengthened.

7.      Work collaboratively with all staff in the DNHR (includes Civil Servants, other Advisers and Junior Professionals) to strengthen HR systems and processes through promoting a team ethos and pro-active work ethic.

·         Pro-active in supporting Directorate activities.

·         Positive and significant contribution to working collaboratively and team ethos.

·         Level to which activities are institutionalised in MoF processes and staff.

8.      Support the DNHR in the reform program particularly, liaison and joint activities with the MoF PFM Capacity Building Centre.

·         Level of effective liaison with PFM Capacity Building Centre.

·         Number of joint activities assisted with the PFM Centre.

9.      Maintains daily log of activities & priorities including work received, status of work in progress, work completed, and actions required.

·         Daily log available for review.

·         Work completed according to priority.

·         Meets the standards and requirements of work by completing tasks on time and seldom having work modified or redone.

10.  Be an exemplary role model for the elements contained in the Civil Service Code of Conduct and support supervisors and staff to be familiar with its contents and comply with its requirements

·         Full compliance with Code of Conduct elements

·         Level of Attendance and punctuality.

·         No. of activities supported to familiarise staff with Code of Conduct

11.  Other duties relevant to DNHR as directed by the Director General Corporate Services and/or Coordinator HR.

·         Reliable and effective in responding to additional assignments




IV. Key Deliverables
·         In accordance with Performance Indicators as listed above.

·         Within four weeks of commencement of the assignment, develop a Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan and KPIs, for approval by the Coordinator Human Resources Operations, and the Director General of Corporate Services.

·         Quarterly Progress Reports to the Coordinator, Human Resources Operations and the Director General, Corporate Services.

·         End of Assignment Report to the Coordinator, HR Operations, Director General of Corporate Services, no later than ten (10) working days before the end of the current contract.




V. Performance Evaluation
The performance of the incumbent will be appraised and evaluated by the Coordinator, Human Resources Operations, using the Performance Appraisal System put in place and monitored by the Directorate-General for Corporate Services, Ministry of Finance.  This process will include a probation review within three (3) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal.  Performance indicators are in place for all areas within the Ministry, and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR, Directorate KPIs and in the Ministry’s Five Year Plan.

Senior Programme Assistant (Field Coordinator), World Food Programme, Closing 9 Step 2014



Vacancy Announcement No. 2014/TLS-005

Post Title: Senior Programme Assistant (Field Coordinator) ( 1 position)       

Contract Type:     Service Contract

Duty Station:       Dili

Duration:  6 months (Renewable) 

Function Level:     SC VI     

Date issue :  26 August 2014

Deadline of Application: 9 September 2014



Duties/Responsibilities:
Under the general supervision of the Country Director, and the direct supervision of Deputy Country Director/Head of Programme, the Senior Programme Assistant will be responsible for the following duties:
  • Organize project planning missions, meetings and briefing sessions
  • Organise, coordinate and supervise joint WFP- Ministry of Health (MoH) field missions for monitoring, supervision, and training of health staff by WFP’s Field Support Unit
  • Liaise with MoH staff at DHS, CHC, and HP levels to support efficient monitoring and reporting systems
  • Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
  • Work closely with field monitoring team to propose quarterly field-level workplans, ensure that key tasks are performed in a timely manner, and report delays to Supervisor
  • Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions; ensure accuracy of data related to the above;
  • Coordinate with Nutrition staff at district and sub-district level to ensure the timeliness of distributions and to report delays in nutrition screenings, education sessions, delivery of supplemental foods, as well as other obstacles to programme implementation
  • Carry out information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
  • Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
  • Perform other related duties as required.

Qualifications: Secondary school education, supplemented by courses in project management, project evaluation, human resources, public administration, transport, development economics or other related field. Degree level courses in public health, international relation, law or development studies or related fields is an advantage. Degree or certification in Nutrition is an added plus.


Experience: At least five years of progressively responsible experience in project management, experience conducting field surveys, assessments and/or evaluations. General knowledge of WFP work, policies and procedures in Nutrition programming and/or experience working in or with the MoH would be a plus.


Knowledge: Training and/or experience utilizing computers including word processing, spread sheet and other software packages. Knowledge in basic survey techniques and questionnaires, and data collection/consolidation is essential. Experience in group facilitation and skills training highly desired.


Language: Excellent command of both written and spoken English, working knowledge of Portuguese, and fluency in Tetun and Bahasa required.


Qualified candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit, World Food Programme
Rua Balide, Mascarenhas,  P.O. Box133, Dili, Timor Leste.
Post is open only to national of the country. Only short-listed candidates will be contacted.


 
WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Country Director, Mary MacKillop International (MMI), Closing 17 Step 2014

JOB VACANCY:  Country Director

Dili, Timor-Leste

Background:


Mary MacKillop International (MMI) is the international aid and development organisation of the Sisters of St Joseph. In the tradition of Mary MacKillop, MMI works in Peru and Timor-Leste to build the capacity of local communities through education, income generation, vocational training, health and community support.

The Sisters of St Joseph commenced work in East Timor in 1994 as the Mary MacKillop Institute of East Timorese Studies, and is now known throughout Timor-Leste as Institutu Mary MacKillop.  In Timor-Leste, MMI is well known for its Tetun literacy program, which includes teacher training and the production of school resources in the Tetun language. For more information about MMI’s projects in Timor-Leste, please refer to the website: www.marymackillopinternational.org.au


MMI is currently recruiting for the full-time role of Country Director, based in Dili, Timor-Leste. The Country Director manages MMI’s operations in Timor-Leste including facilitating the work of MMI in Timor-Leste, leading, managing and developing the staff in Timor-Leste and managing MMI’s assets in Timor-Leste.

Major areas of responsibility:

The Country Director has the following major areas of responsibility:

  1. Managing MMI in Timor-Leste
  2. Leading, managing and developing the staff in Timor-Leste
  3. Maintaining effective communications between staff in Timor-Leste and Sydney
  4. Managing MMI’s assets in Timor-Leste
  5. Liaising with Government and other agencies to establish relationships and partnerships as appropriate including but not limited to INGO accreditation and VTO accreditation.


Selection Criteria:

  1. At least 8 years experience within humanitarian development preferably with an International NGO
  2. Experience in leading and managing staff including performance management
  3. Extensive experience with financial and program management
  4. High level written and oral language skills in both Tetum and English
  5. Ability to negotiate with Church, NGOs and Government authorities in Timor-Leste
  6. Knowledge and understanding of working cross culturally
  7. Ability to work collaboratively, flexibly, independently and creatively in an intellectually and emotionally demanding, often unpredictable, environment



For a full copy of the position description, please email MMI’s Chief Executive Officer Kirsty Robertson: kirsty.robertson@mmi.org.au.

Candidates should send a Cover Letter addressing the Selection Criteria and a CV to kirsty.robertson@mmi.org.au by close of business on Wednesday, 17th September 2014. Interviews will be held the first week of October.

Multiple Positions, The Ministry of Finance (MoF), Closing 22 Step 2014



The Ministry of Finance (MoF) is seeking for a qualified resident applicants to fill the following positions in the Service for Registration and Verification of Entrepreneurs (SERVE):

No      Position                                              Category               

1       Legal Adviser – National position        Technical Professional

                                                             

2       Finance & Administration                   Technical Professional
        Supervisor                       


3       Administration Assistant                   Administration Support     
        (7 positions for Dili)          


4       Administration Assistant                  Administration Support 
        (2 positions for Oecusse)               


5       Driver and Dispatch                         Administration Support


6       Registration Supervisor                   Technical Professional

 

APPLICATION PROCEDURE
Please visit our website at www.mof.gov.tl   and go to ‘Employment Opportunity’ to learn about our vacancies and recruitment process and the application requirements including how to address your application. Please note that these vacancies are open for Timorese nationals only. Applications from non Timorese nationals will not be considered.

Applications need to be addressed to our Resident Procurement Officer, at email address, jobs@mof.gov.tl , no later than 17:00 hours Timor-Leste time on Tuesday, the 22nd day of September, 2014.
All applicants must include:

1.       Letter of application (1 page)
2.       CV (not more than 6 pages)
3.       Response to selection criteria with specific examples (not more than 4 pages)
4.       Nominate 3 current referees with current telephone and email address. Please identify the reason for nominating each referee.

All applicants must answer clearly the selection criteria, delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc.

Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

Finance Manager, Cardno Emerging Markets, Closing 15 Step 2014



Governance for Development Support Services

Cardno Emerging Markets supports the implementation of the Governance for Development (GfD) Program on behalf of the Australian Government. The GfD program assists the Government of Timor-Leste to implement its Strategic Development Plan by working with central agencies and ministries to improve systems that are most important to economic management and service delivery.

Cardno Emerging Markets is seeking an energetic and enthusiastic Finance Manager, to be responsible for all aspects of financial management for the Governance for Development Support Services.

The position will be based in Dili and the successful candidate will work as part of a team of highly skilled professionals.

Applicants are requested to read the Terms of Reference, review the Selection Criteria and follow the instructions on how to apply.

For further information about the position, please click on the link:

http://www.cardno.com/en-au/Careers/Pages/Finance-Manager.aspx

or contact our recruitment team at recruitment@gfd.tl

Applications close on 15 September 2014, 23:55 Dili time.

2014-09-01

Program Assistant, ADRA Timor-Leste, Closing 5 Step 2014

Purpose of position
To assist in procurement, management and logistics for the Dili / Viqueque WASH Program.

Contract Period

12 months contract (3 months trial period) with potential for further 12 month renewal.

 
Role dimensionTasks include

  • Logistics services to support all staff to perform their duties.
  • Assets/warehouse, including receiving/arranging warehousing, checking, recording and following up, where necessary, all goods purchased; and managing tracking of ADRA TL assets register and inventories.
  • Vehicle care, maintenance and coordination.
  • Other duties as assigned.
 

Major challenges include working as part of a team, including collaboration with the Country and Field Offices, and engaging in continuous professional development and actively seeking to continuously improve program processes and outcomes.

Essential knowledge, skills and abilities

  • Minimum senior high school.
  • Effective computer skills, including use of Microsoft Office – Word and Excel, Internet, and other software as required. (Training available to successful applicant.)
  • Knowledge of local businesses, material prices, quality and suppliers.
  • Attention to detail in financial records, invoices, stock lists and assets.
  • Excellent communication skills and the ability to work as a member of a team.
  • The ability to balance priorities and meet deadlines.
Women are encouraged to apply for this position.

For full job descriptions for this position, please see the contacts below.

Applications for the position are due on 5 September 2014 at 5:00 pm. Candidates fulfilling all the criteria may send in their application along with a copy of their Curriculum Vitae and full contact address to the following email addresses:

director@adra.tl and programs@adra.tl

 

or deliver to:                ADRA Timor Leste,

                                  Rua Hudi Laran, Dili,

                                  Phone: 3310515

 

Only short listed candidates will be notified and applications will not be returned.

Public Information Assistant, Human Resources Unit, World Food Programme, Closing 9 Step 2014

Vacancy Announcement No. 2014/TLS-004

Post Title: Public Information Assistant ( 1 position)       

Contract Type:     Service Contract

Duty Station:       Dili

Duration:  Six Months (Renewable)

Function Level:     SC V    

Date issue :  26 August 2014

Deadline of Application: 9 September 2014

Duties/Responsibilities:  
Under the general supervision of the Country Director, and the direct supervision of Deputy Country Director/PI Officer, the Public Information Assistant will be responsible for the following duties:
  • Assist in the correct addressing of media queries;
  • Assist with knowledge management and archival systems;
  • Assist in keeping the media updated on WFP’s activities;
  • Work on WFP media/advocacy campaigns, including WFP ambassadors;
  • As required, coordinate the translation of press releases, opinion editorials and other public documents;
  • Draft and upon clearance from supervisor, disseminate press releases in various languages;
  • Follow up on requests for information from media and donors;
  • Assist in the organization of media/donor visits to WFP operations;
  • Assist in producing photographic/video material, brochures and other documentation;
  • Assist in the organization of media interviews;
  • Prepare briefing papers and talking points as required;
  • Assist in placing WFP’s public service announcements in broadcasting stations;
  • Keeps accurate records of media activities;
  • Produces reports on WFP public information activities as required;
  • Perform other related duties as required.



Qualifications: Secondary school education, preferably supplemented by courses in a field related to public information activities.


Experience: At least four years of progressively responsible support experience including at least two years in the field of public information or other related field. At least one year at G4 level or equivalent.


Knowledge: Experience utilising computers, including word processing, spreadsheet and other software packages.


Language: Excellent command of both written and spoken English, working knowledge of Portuguese Local language Tetun and Bahasa.



Qualified candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit, World Food Programme
Rua Balide, Mascarenhas,  P.O. Box133, Dili, Timor Leste.
Post is open only to national of the country. Only short-listed candidates will be contacted.

WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Senior Technical Staff, Fintrac

Fintrac is a leading US-based agriculture consulting firm currently seeking senior technical staff for the upcoming USAID-funded AVANSA project in Timor-Leste.  This is a horticulture value chain activity aimed at addressing the key challenges of rural poverty, natural resource degradation, food insecurity, and under-nutrition. All positions, based in Timor-Leste, are subject to project award to Fintrac.


Deputy Chief of Party – will be responsible for managerial and technical support for project activities. Qualifications:

·         A minimum of a Bachelor’s degree with 12 years of relevant agriculture, agribusiness, or value-chain development experience

·         Experience providing technical leadership to a team of 20 or more, particularly relating to relevant horticulture practices to small farmers and producer groups

·         Prior experience with donor-funded programs and previous experience with Timorese horticulture sector is a plus

·         Fluency in English (written, spoken and reading) is required

Agribusiness Specialist – will be responsible for development of the horticulture value chain, training of entrepreneurs and SME owners on start-up and extension. Qualifications:

·         A minimum of a Bachelor’s degree with 12 years of relevant agriculture, agribusiness, or value-chain development experience

·         Experience managing a technical staff of 10 or more

·         Previous private sector employment within the Timorese or regional agriculture sector is a plus

·         Fluency in English (written, spoken and reading) is required

Technical Specialists – qualified candidates will have:

·         A minimum of a Bachelor’s degree and 12 years' experience in agriculture, particularly in horticulture, with specific knowledge of the East Timorese agriculture sector.

·         Experience providing technical leadership to a team of 10 or more, particularly relating to relevant horticulture practices to small farmers and producer groups

·         Previous private sector employment within the Timorese or regional agriculture sector is a plus.

·         Fluency in English (written, spoken and reading) is required, knowledge of Tetum a plus.

Please submit a CV and cover letter to fintractimorleste@gmail.com. Only fully-qualified candidates will be contacted. Candidates should indicate the position for which they are applying in the subject line. No phone calls please.

School Administration and Organizational Advisor, The Democratic Republic of East Timor, Closing 3 Step 2014

 
REQUEST FOR EXPRESSIONS OF INTEREST (RE-ADVERTISE)
(CONSULTANT SERVICES)

Democratic Republic of East Timor

Management Strengthening Project

CONSULTING SERVICES

Grant Nos: TF012495



Expressions of interest

The Democratic Republic of East Timor has received financing administered by the World Bank under the Global Partnership for Education Fund toward the cost of the Management Strengthening Project (MSP), and intends to apply part of the proceeds for consultant services regarding : School Administration and Organizational Advisor.
A key function of the Administrative and Organizational Advisor will be to advise and support the Ministry, in particular the Directorates of Pre-School and Basic Education with the effective implementation of Priority Program 1 (for Pre-School Education, 2 (for Basic Education) and 7 (Teacher quality) respectively. These programs require system implementation, organization, coordination, planning, budgeting, training, advisory skills and also good knowledge, insights and experience in implementation, quality control, monitoring and support of the impact of system implementation and capacity building. The responsibilities of the advisor will include, but are not limited to:

Efficiency of Systems
To assist the Director-General of Pre-School and Basic Education in:

1)  Identifying the needs of national, district and school directors to manage and implement their national, district and school plans in the area of school and management as indicated by the NESP 2011-2030;

2)  Produce a work plan for 1 year aligned with the NESP-administration and management activities in Pre-School and Basic Education and INFORDEPE-priority programs that aim to improve the coordination, effectiveness and efficiency of operational systems and the administrative staff in Pre-School and Basic Education. The plan needs to include clear goals, practical and measurable  outcomes, specific approaches and indicators of performance to enable monitoring of impact of all revised standards, systems and operational procedures, and should ensure ultimate quality school standards.

B.  Coordination
To assist the Director-General of Pre-School and Basic Education in:

1)  Analyzing current organizational systems and propose alternatives to increase effectiveness of service delivery and communication systems include both internally within the Ministry in Dili, as well as communication between national and district level, district and EBC level, and EBC to filial school levels.  This could also include coordination with the Director-General of Cooperative Services as well.

2)  Assuring effective ways to improve school management and administration, and devise ways to implement these, at the Pre-School and basic education levels

3)  Establish clear and effective monitoring and supporting systems to ensure effective school management and administration, at the Pre-School and basic education levels.;

4) Ensure smooth coordination and communication between Pre-School and basic education, including

a.  Emphasis on the concept of continuous early grade learning between Pre-School and first and second grade levels.

b.  Smooth administrative coordination between Pre-School and basic education directorates

c. Sufficient support to Pre-School schools from the Basic School support structure in the districts

d.  Clear definition of roles and responsibilities between Pre-School and basic education

5)  Ensure the efficient and effective collection of data, including proper and continuous coordination with EMIS

6)  Ensure the proper analysis of said data in regards to quality of Pre-School and basic education, and follow up to ensure that programs and systems are put into place that adequately reflect and address this data. 

7) Support coordination between other relevant sectors and directorates related to management and administrative needs of directors in districts and schools in the following areas:

a. Awareness raising about new roles and responsibilities in Pre-School and Basic Education;

b.  Management (including financial management, planning, budgeting, implementation and monitoring) of Pre-School and Basic Education for directors, deputy directors and technical assistants in Basic Education. This includes the promotion of "Eskola Foun" whole school approach, the implementation of the new curriculum, advice on the National Quality School Standards Framework and supervision of the production of school management manual and other related materials;

c.  Improving data base management and monitoring systems for Pre-School and Basic Education;

d.  Analysis, revision and strengthening of the school grants policy;

e. Assurance of effective implementation of school feeding program;

f.  Strengthening of school planning;

g.  Implementation of policies that promote gender equity and equal access to Pre-School and Basic Education for girls and other students with specific needs;

h.  Organize and implement research on school dropout and repetition rates and formulate policies to improve access to education and quality of teaching and learning, and assuring efficient implementation of said policies;

Expected outputs
  • Review and produce a situational analysis assessment of current organizational and communication systems within relevant directorates and to and within the districts and EBCs, including a needs assessment, within first two months;
Review and produce a situational analysis assessment of existing research on school quality, school dropout, etc., as well as review of current school policies and manuals within two  months

 Development of school policies to ensure improved and more efficient organizational systems and communication strategies within first five months

  Support in implementation of said policies, including their piloting and monitoring within 9 months.

  Support Pre-School and basic education directorates in data analysis, research, and advice as necessary, ongoing.

  Effective system of data collection established between Pre-School, basic education and EMIS, with reliable data that Ministry of Education can utilize to its maximum potential by the end of 6 months.

  Introduction of planning tools and procedures for school administration and management, by the end of 10 months;

  Production of monthly progress reports  against expected outputs of agreed annual work plan;

  Final report with key recommendations regarding efficiency of systems and coordination in the Pre-School and basic education systems

The assignment is planned for 11 months and expected to commence in September 2014
The Ministry of Education of the Democratic Republic of East Timor now invites eligible individual consultants to indicate their interest in providing the services for this position. Firms are not invited to propose individual consultants. Interested consultants must provide information indicating that they are qualified to perform the services (CV, description of similar assignments, experience in similar conditions, availability of appropriate skills, etc.). Qualification requirements are:

1.  Higher post-graduate degree in (Adult or Basic) Education, Pedagogy, Education Management, Planning, Monitoring and Evaluation systems or other relevant area (a Master's Degree or above);

2.  Excellent communication and capacity building skills, both within an office context and in the field;

3.  Experience of at least 5 years working in education, specifically focusing on administration and management systems, including monitoring, evaluation, and data collection and analysis;

4.  Previous experience working with or in the Ministry of Education at national and/or regional and district level will be considered an advantage;

5.  Skilled in transferring of knowledge and skills for planning, budgeting, management and administration;

6.  Fluent in either Tetum and/or Portuguese, with proficiency in English;

7.  Experience in drafting training manuals;

8. Professional reporting skills and full proficiency in utilising MS-or Apple software.

9. Able and willing to work as part of a team of national directors, international and national advisors and to be regularly in the districts.

The successful candidate shall be offered a standard remuneration package according to rates for this level of specialization. 

Interested eligible consultants may obtain further information and a copy of the Terms of Reference from the Management Strengthening Project at the address given below or visit Ministry's website at:http://www.moe.gov.tl/?q=node/256

The email subject heading must be: School Administration and Organizational Advisor.
A consultant will be selected in accordance with the procedures set out in the World Bank's Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers (January 2011).

Interested consultants may obtain further information at the address below during office hours 09:00 to 17:00 hours of local time.

The Expression of Interest together with your latest curriculum vitae must be delivered to the email address given below by 3rd September 2014.

Technical And Operational, Land O’Lakes, Closing 5 Step 2014

Land O’Lakes is seeking qualified technical and operational candidates to support our bid for the USAID, AVANSA program (AVANSA stands for Integrated Food Security, Climate Change Adaptation and Private Sector Competitiveness). USAID and Land O’Lakes strongly believe in the power of the agricultural sector and horticulture in particular to support the economic growth of the country. This program will work in the horticulture value chain – fruits, vegetables and legumes – and will address rural poverty, resilience, natural resource management, food insecurity and nutrition. We will work to promote sound production practices, build the capacity of farmer organizations and associations, improve market access by reinforcing linkages and finally ensure sustainability through policy and advocacy work at the government level.

Please note that these positions are wholly dependent upon USAID award and approval. Qualified Timorese and international applicants (depending on the job) are requested to submit CVs as soon as possible and no later than September 5th. ALL candidates must speak the Tetum language and have some proficiency in English. Experience in the agricultural sector is also essential for all positions.

Find our opportunities and send your cv to: https://lol.avature.net/Careers/SearchJobs/Avansa

Senior Programme Assistant (Field Coordinator), Human Resources Unit, World Food Programme, Closing 9 Step 2014

Vacancy Announcement No. 2014/TLS-005
Post Title: Senior Programme Assistant (Field Coordinator) ( 1 position)       
Contract Type:     Service Contract
Duty Station:       Dili
Duration:  6 months (Renewable) 
Function Level:     SC VI     
Date issue :  26 August 2014
Deadline of Application: 9 September 2014


Duties/Responsibilities:  
Under the general supervision of the Country Director, and the direct supervision of Deputy Country Director/Head of Programme, the Senior Programme Assistant will be responsible for the following duties:
  • Organize project planning missions, meetings and briefing sessions
  • Organise, coordinate and supervise joint WFP- Ministry of Health (MoH) field missions for monitoring, supervision, and training of health staff by WFP’s Field Support Unit
  • Liaise with MoH staff at DHS, CHC, and HP levels to support efficient monitoring and reporting systems
  • Maintain records on programme activities, from formulation stage through completion, by
extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
  • Work closely with field monitoring team to propose quarterly field-level workplans, ensure that key tasks are performed in a timely manner, and report delays to Supervisor
  • Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions; ensure accuracy of data related to the above;
  • Coordinate with Nutrition staff at district and sub-district level to ensure the timeliness of distributions and to report delays in nutrition screenings, education sessions, delivery of supplemental foods, as well as other obstacles to programme implementation
  • Carry out information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
  • Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
  • Perform other related duties as required.



Qualifications: Secondary school education, supplemented by courses in project management, project evaluation, human resources, public administration, transport, development economics or other related field. Degree level courses in public health, international relation, law or development studies or related fields is an advantage. Degree or certification in Nutrition is an added plus.


Experience: At least five years of progressively responsible experience in project management, experience conducting field surveys, assessments and/or evaluations. General knowledge of WFP work, policies and procedures in Nutrition programming and/or experience working in or with the MoH would be a plus.


Knowledge: Training and/or experience utilizing computers including word processing, spread sheet and other software packages. Knowledge in basic survey techniques and questionnaires, and data collection/consolidation is essential. Experience in group facilitation and skills training highly desired.


Language: Excellent command of both written and spoken English, working knowledge of Portuguese, and fluency in Tetun and Bahasa required.



Qualified candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit, World Food Programme
Rua Balide, Mascarenhas,  P.O. Box133, Dili, Timor Leste.


Post is open only to national of the country. Only short-listed candidates will be contacted.


WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Youth Empowerment for Sustainable Development (YE4SD) National Program and Partnership Coordinator, Plan International in Timor-Leste, Closing 2 Step 2014


Youth Empowerment for Sustainable Development (YE4SD) National Program and Partnership Coordinator (1 Position)

The YE4SD National Program and Partnerships Coordinator is responsible for supporting the Program Manager with overall program implementation and coordination of national level YE4SD Program activities; forging partnerships at the national and district level; monitoring and capacity building of partner organizations, including field visits and monitoring key program implementation activities; actively participate in reporting and evaluation of program activities working in close collaboration with YE4SD Program team members.


Typical Responsibilities - Key End Results of Position

Functional area: Partnerships

·         Coordinates the relationships with various partners of the YE4SD Program, which include, but not limited to, liaison with partners; regular communications; awareness raising and information dissemination, meetings, participation in joint activities or partners’ events, etc.

·         Carries out partner capacity assessments of potential partners and regularly reviews and updates assessments of existing partners (at least once per year; may be required more frequently depending on partners’ capacity and work plans);

·         Develops capacity building and training plans (in collaboration with partners and YE4SD team); supports partners with training; to ensure that the partners can effectively meet the standards and requirements of the YE4SD Program, including planning, budgeting, reporting, evaluation, child protection, gender equality, and disability inclusion. Using participatory methods, identifies common capacity building needs of the Program partners to ensure maximization of efforts and resources for partner capacity building.

Functional area: YE4SD program management

·         Supports the YE4SD Program Manager with strategy development, planning, reporting and evaluation of the YE4SD Program.

·         In collaboration with the YE4SD Program Manager conducts quarterly reviews of Program expenditure, implementation plans; prepares and facilitates quarterly re-planning and prioritizing meetings/ sessions.

·         Assists the YE4SD Program Manager with drafting agreements, MOUs, reports, communication materials for internal and external purposes.

·         Conducts field visits to monitor program implementation and ensures quality of the Program delivery.

·         Works closely with M&E Coordinator, District Coordinator and YE4SD Program Manager to ensure high quality coordination, monitoring, evaluation, reporting and learning processes for the YE4SD Program, with particular focus on supporting the District Coordinator with preparing reports and timely submission of required information from the districts to the M&E Coordinator and the Program Manager.


Skills and abilities required for the position

·         Project management skills

·         Ability to manage time effectively and prioritize tasks

·         Ability to build and maintain relationships through strong networking and inter-personal skills

·         Strong team work and problem solving skills

·         Demonstrated writing skills (report writing, proposal and concept paper writing)

·         Demonstrated command of English language (written, spoken)

·         Advocacy and networking skills


Qualifications and Experience:

·         At least 3 years of experience in managing or coordinating youth and/or community development programs and teams.

·         At least tertiary education preferably in the field of management, education, psychology, social sciences, and/or community development, or equivalent experience in the sector.

·         University education with an appropriate qualification for the role is an advantage.



FOR ALL PLAN POSITIONS AND CONSULTANCIES…




  • We strongly encourage applications from women and from people with disabilities
  • Strong commitment to the equal rights and participation of girls and women is essential
  • Strong commitment to the Rights of the Child is essential
  • Plan does not tolerate child abuse. All Plan staff and consultants are selected and employed in line with the conditions of Plan’s Child Protection Policy. These include appropriate reference and background checks.
  • Applications will not be acknowledged. Only short-listed candidates will be contacted. No correspondence or telephone calls will be entered into.
  • Short listed candidates will be required to attend panel interviews and other selection procedures.


CLOSING DATE FOR APPLICATIONS:  2 September 2014



TO APPLY FOR POSTS …. Send resume/CV with cover letter and names and contact details of three referees, to Info.timorleste@plan-international.org  or by hand to , Rua Bairo Dos Grilhos, no 20 near Xanana Sports Centre, opposite CNRT office), Dili, Timor-Leste. Contact the above email address if you require a copy of the Job Descriptions.

Early Education Community Development (ECCD) Community Facilitator, Plan International in Timor-Leste, Closing 2 Step 2014

 
Early Education Community Development (ECCD) Community Facilitator (1 position), Based in Aileu (Short Term for 6 months)

We strongly encourage applications from women and from people already living in Aileu for this Aileu-based position

To facilitate community stakeholders (particularly children) to be able to achieve their rights to Early Education, Facilitate community in project planning, project implementation, and Capacity building of suco facilitator, community (special parents, local authority)

Typical Responsibilities - Key End Results of Position:


·         Coordinate & conduct ECCD-related research & assessments in the communities

·         Supervise the suco facilitator in overall  management of ECCD program (informal playgroups, community preschool, parenting education, and other important activity)

·         Initiate capacity building interventions on ECCD  for key community leaders, suco facilitators, community in general include parents

·         Support suco facilitator on Mobilize participation of families and children on various ECCD-related activities

·         Conduct advocacy/ awareness-raising  activities on ECCD

·         Monitor the implementation of the ECCD program

·         Build  networks and partnerships with local  NGOs and District government agencies working on ECCD

·         Participate in staff  meetings, staff development  and team building activities

·         Represent Plan in district and suco-level  network meetings related to ECCD

·         Perform other functions as  may be required from time to time
Qualifications and Experience


·         Secondary education (tertiary education preferred with degree on social science or related discipline)

·         1 years successful experience in community development management

·         Ability to work under limited supervision

·         Facilitation and active listening skills

·         Excellent mentoring & coaching skills




Skills, qualifications, experience


·         Bachelor or advanced (higher) university degree or equivalent in social/community development or in related fields

·         At least 2 years experience in development work on disaster risk reduction in education or safe school, and being responsible for budget

·         Demonstrated capacity building and training skills

·         Have knowledge and experience working with schools and communities.

·         Ability to advocate for child center disaster risk reduction

·         Have knowledge about disaster risk reduction and preparedness plans

·         Have a commitment to work with vulnerable communities

·         Have skills to coordinate with other partners (government and other NGOs).

·         Ability to analyze, document and report

·         Ability to manage time effectively and prioritize tasks

·         Able to speak and write English.

·         Ability to drive motorcycle and in possession of driving license.

·         Able to use Microsoft word, excel and etc.




FOR ALL PLAN POSITIONS AND CONSULTANCIES…


 

  • We strongly encourage applications from women and from people with disabilities
  • Strong commitment to the equal rights and participation of girls and women is essential
  • Strong commitment to the Rights of the Child is essential
  • Plan does not tolerate child abuse. All Plan staff and consultants are selected and employed in line with the conditions of Plan’s Child Protection Policy. These include appropriate reference and background checks.
  • Applications will not be acknowledged. Only short-listed candidates will be contacted. No correspondence or telephone calls will be entered into.
  • Short listed candidates will be required to attend panel interviews and other selection procedures.
 

 

CLOSING DATE FOR APPLICATIONS:  2 September 2014

 

TO APPLY FOR POSTS …. Send resume/CV with cover letter and names and contact details of three referees, to Info.Timorleste@plan-international.org  or by hand Plan International in Timor-Leste Avenida Nu'u Laran No. 20 Bairo dos Grilos or to Plan District Office in Aileu

Deputy Program Manager, Oxfam Timor Leste Program, Closing 5 Step 2014

Oxfam Timor Leste program is looking for a National positions for Deputy Program Manager (re-advertised). 

Oxfam offers a competitive salary and excellent benefits, which include health care and pension contribution, paid annual leave, study cost reimbursement and more.  
Position
Deputy Program Manager

Based in Dili 

Fixed term Contract until June 2016

Gross Salary  at Cat A
$ 1,019.85/month

Scope  Position
The Deputy Program Manager is responsible to work together with the Program Director and the Program Manager to manage the integrated Community Led Rural Development Program and National Policy and Advocacy programs and lead a team of technical staff to strengthen mainstreaming of advocacy, gender, DRR, livelihood strategies and literacy.
Selection Criteria
·          Relevant university degree or equivalent education and professional experience.

·          Technical skills in one or more fields of relevance related to the Oxfam program – emergency response, gender, livelihoods, literacy, and disaster risk reduction.

·          Experience in working with civil society organizations and in strengthening their capacities, both in program effectiveness and in organizational development.

·          Experience in developing programs and integrating different program thematic areas desirable

·          Experience in managing staff and programs.

·          Experience in facilitating learning processes and training.

·          Successful experience in policy level advocacy work on issues of relevance to the Oxfam program desired

·          Good written and oral communication skills in English, Tetum and/or Bahasa Indonesian.

-----------


To Apply:  
Request a detailed position description and Application Form from Benigna Martins, Human Resources Manager, by e-mailing her benignam@oxfam.org.au , calling 670-331-2605 or obtaining from the Oxfam office at Rua Jacinto Candido, Bidau Akadiru Hun, Dili, Timor-Leste. Please note that only applications submitted on our Application Form and received by 5:00PM Friday, 5 Sept 2014 will be accepted.  They can be sent to above e-mail address, mailed to P.O. Box 152, Dili, and Timor-Leste or delivered to the Dili office.


Women are encouraged to apply.Only Short Listed Applicants will be contacted

Senior Finance and Operations Manager (national position), Counterpart International, Closing 12 Step 2014

TITLE:   Senior Finance and Operations Manager (national position)          

LOCATION:  
Dili, Timor-Leste

PRACTICE AREA: GCSS                                                                                                  

REPORTS TO: 
Chief of Party   

DATE DUE: September 12, 2014 unless filled earlier                                        

START DATE:
 Immediate                                        

CONTRACT LENGTH:
  12 months extendable dependent on funding



SUMMARY:


Counterpart International is seeking a national Senior Finance and Operations Manager for the $6 million Ba Distrito (To The Districts) Program funded by the United States Agency for International Development (USAID) in Timor-Leste. The program aims to increase institutional and human capacity at local levels to deliver basic services effectively and in a manner that is responsive to citizen needs and expectations. As the Senior Finance and Operations Manager, he/she will be responsible for the overall financial management and operational support to the Timor-Leste office, local staff and partners. With the support and guidance from the Chief of Party, the short-term international Finance and Operations Management consultant, and the Counterpart Headquarters staff, the Senior Finance and Operations Manager will be responsible for the overall management and oversight of all office operations, with a particular focus on financial management (including grants) but also including procurement, administration and human resource management.  This position has one national accountant, and one national administration officer reporting directly to him/her and will work closely to support the national grants manager.

DUTIES AND RESPONSIBILITIES:

The Senior Finance and Operations Manager will:

              

Finance Role

·         Ensure that the financial aspects of this program meet all of USAID and the federal government’s requirements in funds accountability;

·         Ensure timely and accurate submission of all financial and programmatic reports, records, files and cash requests to Counterpart headquarters;

·         Design, implement and monitor all financial and accounting aspects of the program;

·         Monitor program expenditures and costs;

·         Oversee all financial transactions and reporting; calculate and pay employee salaries and taxes and other tax reporting;

·         Oversee the financial aspects of the grants program, to ensure compliance with financial and documentation requirements and provide technical support to Grants Manager as needed;

·         Manage all financial disbursements;

·         Conduct financial research and analysis and/or make financial projections for the program.



Operations Role


·         Have a deep knowledge of USAID rules and regulations, compliance, accounting, finance, grants management, auditing, etc.;

·         Supervise day-to-day operations of the finance, administration and procurement staff, mentoring and building their capacity as well as their ability to independently follow established routines and procedures;

·         Provide training to sub-grantees on finance and administration and provide capacity development support to sub-grantees through training, feedback and accompaniment, as required;

·         Firmly establish a thorough and clear understanding of and respect for operational policies and procedures in all staff through training, follow up and regular constructive feedback;

·         Monitor procurement, purchase orders and payment requests to ensure compliance with internal policies and procedures, as well as with USAID regulations;

·         Oversee human resource management to ensure compliance with best practices;

·         Coordinate with the HQ and local office staff to support challenges and successes during the course of the program.



QUALIFICATIONS:


·         Minimum of 5 to 7 years of relevant experience including in financial and operations management of USAID funded project for an international organization;

·         Degree in finance, accounting or certified chartered accountant;  Master’s preferred.

·         Thorough knowledge of Quickbooks and a thorough understanding of financial and procurement best practices;

·         Experienced in grants management;

·         Experienced in USAID procurement;

·         Excellent organizational, analytical, oral and written communications skills;

·         Demonstrated supervisory and leadership skills;

·         Ability to work well in a team environment and under pressure;

·         Willingness to travel to remote parts of Timor-Leste to support program objectives;

·         Excellent verbal and written skills in English.  Excellent knowledge of Tetum or Bahasa Indonesian.




TO APPLY:


Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary history to Timor-Leste.jobs@counterpart.org. Please indicate the position title in the subject line of the email. Only short-listed applicants will be contacted.



Counterpart International
 is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic developmentfood security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org

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“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”