Senior Programme Assistant (Field Coordinator), Human Resources Unit, World Food Programme, Closing 9 Step 2014

Vacancy Announcement No. 2014/TLS-005
Post Title: Senior Programme Assistant (Field Coordinator) ( 1 position)       
Contract Type:     Service Contract
Duty Station:       Dili
Duration:  6 months (Renewable) 
Function Level:     SC VI     
Date issue :  26 August 2014
Deadline of Application: 9 September 2014

Under the general supervision of the Country Director, and the direct supervision of Deputy Country Director/Head of Programme, the Senior Programme Assistant will be responsible for the following duties:
  • Organize project planning missions, meetings and briefing sessions
  • Organise, coordinate and supervise joint WFP- Ministry of Health (MoH) field missions for monitoring, supervision, and training of health staff by WFP’s Field Support Unit
  • Liaise with MoH staff at DHS, CHC, and HP levels to support efficient monitoring and reporting systems
  • Maintain records on programme activities, from formulation stage through completion, by
extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
  • Work closely with field monitoring team to propose quarterly field-level workplans, ensure that key tasks are performed in a timely manner, and report delays to Supervisor
  • Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions; ensure accuracy of data related to the above;
  • Coordinate with Nutrition staff at district and sub-district level to ensure the timeliness of distributions and to report delays in nutrition screenings, education sessions, delivery of supplemental foods, as well as other obstacles to programme implementation
  • Carry out information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
  • Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
  • Perform other related duties as required.

Qualifications: Secondary school education, supplemented by courses in project management, project evaluation, human resources, public administration, transport, development economics or other related field. Degree level courses in public health, international relation, law or development studies or related fields is an advantage. Degree or certification in Nutrition is an added plus.

Experience: At least five years of progressively responsible experience in project management, experience conducting field surveys, assessments and/or evaluations. General knowledge of WFP work, policies and procedures in Nutrition programming and/or experience working in or with the MoH would be a plus.

Knowledge: Training and/or experience utilizing computers including word processing, spread sheet and other software packages. Knowledge in basic survey techniques and questionnaires, and data collection/consolidation is essential. Experience in group facilitation and skills training highly desired.

Language: Excellent command of both written and spoken English, working knowledge of Portuguese, and fluency in Tetun and Bahasa required.

Qualified candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit, World Food Programme
Rua Balide, Mascarenhas,  P.O. Box133, Dili, Timor Leste.

Post is open only to national of the country. Only short-listed candidates will be contacted.

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