Job Vacancy - International Information and Communication Technology (ICT) Advisor, Ministry of Education

Job Vacancy / Vaga Servisu

Closing 30th September 2012


Democratic Republic of East Timor

Education Sector Support Project

Grant Nos: H310-TP, TF090564 and H583-TP
The Democratic Republic of East Timor has received financing from the World Bank toward the cost of the Education Sector Support Project (ESSP), and intends to apply part of the proceeds for consultant services regarding International Information and Communication Technology (ICT) Advisor.

A key function of the international ICT Advisor will be to advise and support the Director General (Corporate Services) and the National Director of Planning, Statistics and IT. The focus for the International ICT Advisor is to build capacity among selected national staff to operate and maintain the ICT-infrastructure at the national and later on regional and district level. The position will thus combine advisory, pragmatic, strategic, planning, management, monitoring, operational and coaching/training roles. While transferring skills and responsibilities to the Ministry of Education, region, district and (possibly) school managers over the term of the appointment, the main responsibilities of the advisor will include:

  • Reporting which staff at the Ministry of Education, districts and regions are (not) connected to email, internet and EMIS and the reasons;
  • Assessing the training needs of staff at the Ministry of Education, districts and regions in the use and maintenance of hard and software installed on the computers;
  • Assessing the training needs of selected national IT-staff at the Ministry of Education;
  • On the basis of the assessments, producing a longer term ICT-infrastructure equipment needs and training/capacity building plan (including a budget) for all staff at national, regional and district level;
  • Based on the training need assessment, developing training modules for the Ministry of Education staff and selected national IT staff;
  • Developing a first draft ICT-infrastructure plan, including a budget that includes a more sustainable, energy efficient, and alternative IT-solutions for national, regional and district level to enable the longer term use and maintenance of ICT-facilities for all education staff. An analysis of the actual ICT-provision by the Government of the Democratic Republic of Timor-Leste (GoTL) should form the basis for this plan;
  • Assisting and advising in the procurement and delivery of sensitive ICT-equipment and software currently going on and in the future by the Ministry of Education and stronger alignment to the ICT-infrastructure plan (if approved by the Ministry of Education);
  • Ensuring that procurement is in line with the GoTL-budget and procurement cycles noting the 2014 Ministry of Education budget submission must be completed by April 2013;
  • Developing the required ICT-policy(-ies) that will most effectively support integration of ICT into education systems. The policy document will include the following sections: purpose, main goals, practical guidelines, people/departments responsible for (roles and responsibilities in) management, implementation, monitoring, finance and annexes;
  • Getting all staff at the Ministry of Education connected to email, Internet and EMIS; and preparing the national IT-team to expand these connections to regional, district and then to all central clusters of basic education;
  • Ensuring all deliverables (IT-infrastructure, equipment, software, training etc.) are sustainable and can be supported, maintained and continued by the Ministry of Education and a national team after the technical assistance concludes;
  • Based on a training needs assessment, proposing a capacity building plan in phases for all senior education staff (directors and chiefs) to start within the Ministry of Education in the use and maintenance of hard-and the main software installed on the computers;
  • Continuing with the training of specialised IT-staff at the Ministry of Education and assisting with new recruitment when requested by the Ministry of Education; in particular building skills for some of the IT-staff in supervising, coordinating  and continuing the capacity building at national and later on regional, district and cluster level, implementing the ICT-infrastructure plan so that the plan can be managed and sustained without the presence of an international advisor;
  • In good coordination with different directorates, assisting the Ministry of Education, Director General (Corporate Services) and the National Directorate of Planning, Statistics and IT to review, develop and to utilise the website of the Ministry of Education more effectively for the sharing of education information among education staff and other stakeholders;
  • Develop ICT monitoring and evaluation plan for the Ministry of Education to take up and implement;
  • Provide recommendations for future ICT in education integration in schools, to strengthen EMIS, teacher professional development, as well as teaching and learning.

The assignment is planned for 3 months and is expected to commence in November 2012.

The Ministry of Education of the Democratic Republic of East Timor now invites eligible individual consultants to indicate their interest in providing the services for any or both positions above. Firms are not invited to propose individual consultants. Interested consultants must provide information indicating that they are qualified to perform the services (CV, description of similar assignments, experience in similar conditions, availability of appropriate skills, etc.). Qualification requirements are:

  • University degree (Masters’ degree preferably) and longer term working experience (> 5 years) in the area of Information and Communication Technology, in particular in systems design, procurement, installation and development of computer hardware/software systems and programs, development, management and maintenance of computer networks, websites, network administration, network installation also at regional and district levels, computer troubleshooting, security advice and general improvement and maintenance of e-mail and internet services;

  • At least 5 years working experience in ICT- and MIS-development programmes for the government, preferably in Timor-Leste;
  • Practical experience in developing an ICT-policy in public service context;
  • Experience in producing practical ICT-users’ manuals and guidelines;
  • Demonstrable experience in working in multi-disciplinary teams of advisors that build capacity among national staff, preferably in Timor-Leste, particularly in the Education sector. Have knowledge and skills in using participatory, consultative approaches and in facilitation and negotiation;
  • Proficiency in English and either Portuguese and/or Tetun; or the commitment to acquire adequate Tetun or Portuguese language skills within the term of the contract;
  • Proficiency in using various ICT applications, particularly MS Word, Excel, Outlook, Powerpoint and Access etc. and/or in all Apple software;
  • Be able to demonstrate a high level of written communication skills, to produce documents such as Terms of References, training manuals and policies.

The adviser will work at the Ministry of Education under the lead of the Director General (Corporate Services) and the National Director of Planning, Statistics and IT. The Education Sector Support Project (ESSP) Coordinator will manage and coordinate the contracting of the International ICT Advisor. The Advisor will report to the Director General (Corporate Services), the National Director of Planning Statistics and IT and the ESSP Project Coordinator.

The successful candidate shall be offered a standard compensation package according to international rates for this level of specialization.

Interested eligible consultants may obtain further information and a copy of the Terms of Reference from the Education Sector Support Project at the address given below.

The email subject heading must be: International ICT Advisor.

A consultant will be selected in accordance with the procedures set out in the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers (January 2011).

Interested consultants may obtain further information at the address below during office hours 09:00 to 17:00 hours of local time.

The Expression of Interest together with your latest curriculum vitae must be delivered to the email address given below by 30th September 2012.

Attn: Mr. Siarhei Prozarau

Procurement Section

Education Sector Support Project

Ministry of Education

Democratic Republic of East Timor

Vila Verde, Dili

Tel: + 670 7236476 and +670 3311035

Fax: +670 3311035

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