Job Vacancy - International Education Management Information System (EMIS) Advisor, Ministry of Education

Job Vacancy / Vaga Servisu

Closing 7th October


Democratic Republic of East Timor

Management Strengthening Project


Grant Nos: TF012495

Expressions of interest

The Democratic Republic of East Timor has received financing administered by the World Bank under the Education for All Fast Track Initiative Catalytic Fund toward the cost of the Management Strengthening Project (MSP), and intends to apply part of the proceeds for consultant services regarding International Education Management Information System (EMIS) Advisor.
A key function of the International EMIS Advisor will be to advise and support the Director General (Corporate Services), the National Director of Planning, Statistics and IT and the chief of the EMIS-department of the Ministry of Education in the operation and development of improved communication and information systems so that the senior management can take informed decisions about the programme implementation of the National Education Strategic Plan (NESP). It means that there should be a smooth internal information and communication system at the Ministry of Education, that includes systematic and updated data collection,  analysis and regular reporting, preferably against expected results and outcomes of the NESP (through the Performance Assessment Framework/PAF). This will include contribution in building and delivering of ICT-infrastructure for all education staff, also in the districts and regions; the smooth and systematic access to education data through email, internet; and direct access to EMIS and the strengthening of information based management by senior managers through utilizing education data management systems, improving data collection, initiating regular and simple analysis and producing results oriented reports. The main focus for the International EMIS-advisor is to build capacity among selected national staff to operate and maintain the EMIS independently. The position will thus combine advisory, pragmatic, strategic, planning, management, monitoring, operational and coaching/training roles. While transferring skills and responsibilities to the Ministry of Education, region, district and (possibly) school managers over the term of the appointment, the responsibilities of the Consultant will include:
  • Reporting which staff at the Ministry of Education, districts and regions are (not) connected to EMIS and the reasons;
  • Assessing the training needs of selected staff in the EMIS-department in the area of managing EMIS (in terms of data collection, processing, analysis, reporting, publishing to different stakeholders);
  • Based on the training needs assessment, producing a training/capacity building plan for selected staff in the EMIS-department;
  • Developing guidelines and manuals required based on the training need assessment for selected staff;
  • Building capacity for selected national staff in EMIS-department in all aspects of managing EMIS (planning, budgeting,  communication, adaptation to specific needs, maintenance, security, IT, data collection, entrance, analysis, conversion of SQL into Excel, result oriented reporting, disseminating information to various stakeholders and support to strategic planning and information based decision making); and
  • Assisting the national directors at the Ministry of Education and all other relevant staff to get connected to EMIS and give them basic tools to use EMIS, such as hard ware, applications, EMIS 101 guideline etc.

The assignment is planned for 6 months with the possibility of an extension through the MSP and based on demands from the Ministry of Education and an open appraisal on the progress made against the planned outputs by the Director General (Corporate Services) and the Director Planning, Statistics and IT and is expected to commence in January 2013.

The Ministry of Education of the Democratic Republic of East Timor now invites eligible individual consultants to indicate their interest in providing the services for this position. Firms are not invited to propose individual consultants. Interested consultants must provide information indicating that they are qualified to perform the services (CV, description of similar assignments, experience in similar conditions, availability of appropriate skills, etc.). Qualification requirements are:

  • University degree (Masters’ degree preferably) and longer term working experience (more than 5 years) in the area of Management Information Systems (MIS) -management and database management;
  • At least 5 years working experience in developing and strengthening MIS and MIS-departments within government, preferably in Timor-Leste;
  • Experience in developing, reviewing, adapting and utilising Management Information Systems (MIS) and data bases for data entrance, analysis and reporting. Experience in working with SQL and converting data into Excel or Access is an advantage;
  • Demonstrable experience in working in multi-disciplinary teams of advisors that build capacity among local or national staff, preferably in Timor-Leste, particularly in the Education sector. Have knowledge and skills in using participatory consultative approaches and in facilitation and negotiation;
  • Proficiency in English and either Portuguese and/or Tetun; or the commitment to acquire adequate Tetun or Portuguese language skills within the contract duration;
  • Proficiency in MS Word, Excel and Access etc. and/or Apple software; and
  • Be able to demonstrate a high level of written communication skills, to produce written documents, training manuals and policies.

The International EMIS Advisor will work at the Ministry of Education under the lead of the Director General (Corporate Services) and the National Director of Planning, Statistics and ICT and will report to the Director General (Corporate Services), the National Director of Planning, Statistics and IT, chief of the EMIS-department and the project coordinator of Education Sector Support Project/MSP.

The successful candidate shall be offered a standard compensation package according to international rates for this level of specialization.

Interested eligible consultants may obtain further information and a copy of the Terms of Reference from the Management Strengthening Project at the address given below.

The email subject heading must be: International EMIS Advisor.

A consultant will be selected in accordance with the procedures set out in the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers (January 2011).

Interested consultants may obtain further information at the address below during office hours 09:00 to 17:00 hours of local time.

The Expression of Interest together with your latest curriculum vitae must be delivered to the email address given below by 7th October 2012.

Attn: Mr. Siarhei Prozarau

Procurement Section

Education Sector Support Project

Ministry of Education

Democratic Republic of East Timor

Vila Verde, Dili

Tel: + 670 7236476 and +670 3311035

Fax: +670 3311035

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