Timor-Leste Hillary Clinton Scholarship Program-Deputy Chief of Party – CD March 31, 2014

Timor-Leste Hillary Clinton Scholarship Program

Deputy Chief of Party  

JOB DESCRIPTION

Summary of Responsibilities: 

The Deputy Chief of Party (DCOP) will work under the leadership of the Chief of Party (COP) and handle the programmatic and technical activities as well as the operational and financial aspects of the project.  S/he will have a degree in education, social sciences, management or a related field (Master’s degree preferred) from an accredited university and at least eight years of relevant technical and financial experience in program management in developing countries, preferably in the implementation of USAID-funded education and/or training programs.  Fluency in English and Tetun is required.

The primary responsibilities of this position include the daily operations related to the annual outreach process among relevant stakeholders throughout Timor-Leste in order to recruit and select a diverse and highly qualified group of scholarship participants. This position will also handle participant pre-departure activities, including English language training, visa applications, and pre-departure orientations and develop and implement the program alumni associations serving as the liaison among the scholars, existing stakeholders and NGOs.

Additionally, the DCOP will be responsible for the oversight of daily field-office operations, including administration, expenditures, financial reporting, procurement, and human resources.

Essential technical functions include, but are not limited to:

• Work with local and home office staff, partners, schools and local communities to support all program activities.
• Identify, create, and maintain relationships with private sector employers and business community associations.
• Travel extensively in country to identify scholars and promote program.
• Manage the outreach and candidate application and selection processes and procedures, including promotional presentations throughout Timor-Leste, application review, selection committee planning and implementation, planning of preparatory courses and English language training, and all pre-departure activities.
• Supervise daily activities and performance of programming staff.
• Oversee the financial expenditures and reporting.
• Participate in technical planning and work and training plan designs, development and implementation and monitoring and evaluation systems.
• Participate in annual needs analysis update.
• Initiate the program alumni association and support its on-going activities.
• Design and implement cultural activities.
• Lead data collection and documentation on the program performance and monitoring and evaluation.
• Contribute to report writing (performance report, research, work plan, training plan documentation of project results and lessons learned, etc).
• Collect and draft success stories.
• Perform other relevant duties that arise.

Qualifications and Requirements:

• Bachelor’s degree or equivalent, Master’s preferred.
• At least 8 years of relevant work experience, with at least a year of managerial or team leader experience.
• Experience working with international NGOs and educational institutions in Timor-Leste.
• Excellent understanding of the unique needs of participants coming from geographically diverse regions, rural areas, and underserved populations.
• Experience in program management and administration, including international donor funded projects, with USAID preferred.
• Experience in project and program budgeting, procurement, financial management and record keeping.
• Excellent relationships among the various government, non-government and private sector entities in Timor-Leste.
• English language fluency a must with proficiency in Tetum, Bahasa, and or Portuguese preferred
• Excellent report writing, records management and communication skills required.
• Extensive experience using Word, Excel, Power Point, Facebook, email, databases, a and ease with adapting to the use of new software programs
• Team player with experience in a quick-paced, multi-task environment.
• Successful strategies for working under pressure to meet deadlines. This is a local position and does not include moving expenses or expatriate benefits.
  Please submit a resume and a cover letter, explaining how you meet the qualifications and requirements, no later than March 31, 2014 to clintonscholarships@hotmail.com
  Finalists will be contacted directly.  No phone calls please.